I wanted a better idea of how much time I was spending per visit. This data could also be used when billing by time. I wrote three1 small macros to complete this task.
All three macros use the same trigger, ⌘⌥⌃⇧b.2 This brings up a menu for me to choose what part of the macro-system I want.
All three macros also write data to the same log file on my desktop.
Macro 1 - Start of the visit
I trigger the first macro when I’m walking into the room. It does three simple tasks.
- Stores the current time of the day in milliseconds to a variable.
- Displays the current time preceded by the phrase “Visit started at “ in a small window on the screen
- Writes the current time preceded by the phrase “Visit started at “ in the log file
Macro 2 - End of the visit
I trigger the second macro when I’m walking out of the room. It does 5 simple tasks.
- Stores the current time of the day in milliseconds to a variable.3
- Calculates the length of the visit, rounded to the nearest minute.
- Appends text to the log file with the end time of the visit and the total visit length.
- Pastes a template phrase required by the government and insurance companies into my clinic note with the length of the visit as calculated above.
- Displays the various code levels on the screen for each time interval, so I know what billing level to code the visit.
Macro 3 - Set a new date
This is just simply appends a break and a date header to the log file. I trigger this before my first visit each morning in order to keep the log file neat and organized. I could automate this, but for each way that I thought to do so, I thought of several possible fail points.
I’d previously tried to do this with one macro, but had too many complications and bugs. Seperating them out is equivalent to writing well-contained functions. ↩
⌘⌥⌃⇧ is mapped to the
caps lockkey on all my computer, so it is just one key. ↩
Now I have the start time and the end time, in milliseconds, stored to separate variables. ↩